Percussion Mom
The pit-parent encyclopedia.
- "What does my kid need for indoor drumline tonight?"
- "Where do I drop off snare sticks?"
- "Is the bus leaving from the band room or the stadium?"
Built for band programs
A 24/7 voice agent that answers, notes, and follows up.
Parents call, the agent answers using your handbook and schedules, takes structured notes, and writes everything to a Google Sheet — while you get your evening back.
Build and test free forever. $30/mo to publish with 120 voice minutes.
See a call from ring to follow-up.
A real example of what a parent hears, what the agent captures, and what lands in your inbox and your sheet.
Live call
Northside Band · Percussion Mom
Press Play demo to hear the conversation.
Google Sheet — Intake
Sheet1 · auto-appended
| Parent name | Student | |
|---|---|---|
| — | — | — |
| — | — | — |
| — | — | — |
Each captured detail snaps into a column in real time — no copy-paste, no end-of-day cleanup.
Follow-up emails
Sent on call wrap-up
To callerQueued
To: maria.alvarez@gmail.com
Welcome to Northside Band — new-parent packet
Hi Maria — great speaking with you. Attached is the new-parent packet for color guard. Director Hayes will reach out within 1 business day.
To directorQueued
To: director.hayes@northside.edu
New color guard interest — Sofia Alvarez (9th)
Maria Alvarez called about her daughter Sofia joining color guard. Packet sent. Full transcript in Sheet1, row 1.
One platform. A whole roster of agents.
Each agent has a job, a personality, and its own knowledge. Spin up the ones you need.
Guard Mom
The color guard go-to.
- "What does my guard kid need for Saturday's competition?"
- "When are flag and rifle fittings?"
- "Where do I pick up tape, gloves, and warmups?"
Fundraising Team
Answers every donation question, instantly.
- "How do I sponsor a senior?"
- "Can you email me the donation form?"
- "Is my donation tax-deductible?"
Booster Board
Bylaws, minutes, and roles on demand.
- "When is the next booster meeting?"
- "Who is the treasurer this year?"
- "What is the approval process for a new expense?"
Schedule Keeper
Rehearsals, call times, away games.
- "What time is sectionals on Thursday?"
- "When is the Friday call time?"
- "Are we rehearsing on the holiday?"
Policy Finder
Grades, attendance, eligibility — sourced.
- "What's the attendance policy for a missed rehearsal?"
- "How do I letter in band?"
- "What's the make-up policy for a playing test?"
General Info
Your front door for everything else.
- "Who is the band director?"
- "How do I sign up for marching band?"
- "Can you send me the new-parent info packet?"
Uniform & Equipment
Fittings, hemming, instrument fees.
- "When are uniform fittings?"
- "Where do I return my marching shoes?"
- "What's the instrument rental fee?"
Trip & Travel
Bus lists, packing, payment plans.
- "What time does the bus leave for Disney?"
- "What should my student pack?"
- "When is the next payment due?"
Always on
Parents and students get answers at 10 p.m. the night before, not Monday at 8 a.m.
Trained on your docs
Your handbook, your schedule, your policies — not a generic chatbot. Upload PDFs and paste text directly.
Takes notes for you
The agent collects caller info during the conversation and writes it straight to a Google Sheet you already use.
Emails follow-ups
Send files to callers automatically and get notified when something needs your attention. The director stays in the loop.
Live in under 10 minutes.
No engineering. No prompt-writing. Five steps and your agent is taking calls, notes, and follow-ups.
- 01
Pick a template
Start from a curated agent — Percussion Mom, Fundraiser, Schedule Keeper, and more. Each one has a personality built in.
- 02
Add your context
School name, mascot, director, season — a short form personalizes the voice, tone, and how the agent introduces itself.
- 03
Upload knowledge
Drop in your handbook, schedules, fee sheets, and policies. PDFs, docs, and pasted text are extracted automatically.
- 04
Connect your sheets
Link a Google Sheet so every caller's info, notes, and conversation log lands in a tab you already check.
- 05
Publish & share
Get a branded public page with your colors. Parents call, the agent answers, takes notes, and emails follow-ups — 24/7.
Simple, honest pricing.
One plan. No per-seat fees. No surprise overages.
FrontDesk Core
$30/ month
120 voice minutes / month
Unused minutes roll over up to 3 months.
- Unlimited agent templates (Percussion Mom, Boosters, Schedule, more)
- Branded public agent page with your school colors and logo
- Upload PDFs, handbooks, fee sheets, schedules for agent context
- Custom intake forms — the agent collects caller info during the conversation
- Auto-write responses and conversation logs to Google Sheets
- Send files and email follow-ups to callers automatically
- Up to 5 staff seats
- Cancel anytime
How the rollover bank works
Each month you get 120 fresh voice minutes. Anything you don't use stays in your bank and is good for the next 3 months — so a quiet summer can fuel a busy marching season.
Why minutes, not calls?
A "what time is rehearsal?" call is 20 seconds. A trip-itinerary call is 4 minutes. You pay for what parents actually use.
Questions, answered.
What happens when we run out of minutes?
The agent politely tells callers to email the director instead, and you'll see a banner in your dashboard so you can top up or wait for the next month's grant.
Can parents call any time?
Yes — the agent is always on. Calls placed at 11 p.m. the night before a competition get the same answer as 9 a.m. on Monday.
Where do the notes go?
Every conversation and every piece of caller info is written to a Google Sheet tab you choose. You already know how to check a spreadsheet.
Do I need to write prompts?
No. Pick a template, fill in a short form, upload your documents. The agent's voice, behavior, and intake questions are pre-tuned for band programs.
Where does the answer come from?
Only from documents you upload and details you enter. The agent won't invent rehearsal times — it'll say it doesn't know and offer to take a message.
Can I build for free?
Yes. Create an organization, build agents, upload knowledge, connect sheets, and test voice — all free. Publishing to a public URL requires a paid plan.
Contact
Talk to a human.
Questions, demos, custom setup — drop a note and we'll get back to you at support@frontdesk.band.